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Village of Amanda
Council Meeting 4-6-15
Mayor Mark A. Moore
Fiscal Officer Carrie Ayers
Council Attendees: Dodson, White, Ames, Wharton
Excused absences:Henderly, Kirchgessner
APPROVAL OF MINUTES
Motion to approve Ames, Wharton, all in favor
PEOPLE BEFORE COUNCIL
Family Dollar is beginning on April 7, sewer tap has been brought across street
Proposed Dollar General- has asked county for sewer variances and has been denied.
Mark and Ralph is on the ballet for OPWC board
We have went out for bids on tower- opening on April 22, seal and name on 2 sides of tower
Easter egg hunt went well approximately 60 kids, next program is the plant exchange on May 9th from 9-10 at Ed Wolfe Memorial Park
Proposed Park meeting April 14th 5:00
The playground equipment we are waiting to find out if we are approved for a grant, if we do we still have to have laborers and donation to come up with our %., Dodson also hear about a program the prisoners come and work and possible be funded by that she is going to look into it. If we don’t get the grants soon we will have to look in to possibly tearing it down for safety issues.
motion to approve final appropriations ,Dodson, Ames, all in favor
We are keeping up patching potholes. We hope for good news on gran/loan soon to find out if we get Main/Oak
DEVELOPMENT COMMUNITY IMPROVEMENTS
trail needs sprayed as soon as weather breaks for weeds, more lilies will be taken over. Dodson would like to have some designated areas set up so after the plant exchange we take any extras there.
ordinance was not completed by Solicitor Corbin, they recommend having a special meeting later this month after he has finished so we don’t get behind schedule.
Reviewed the pamphlet. Tom Taylor asked a lot question while we discussed the income tax.He hoped that in the future after we get financial stable and majority of repairs and projects have been taken care of that maybe we could address the sheriff situation to try to stop the drag racing down main.
WATER RATE INCREASE
2nd reading of rate increase due to debt service of new tower, motion by Dodson, 2nd by White, all in favor
we had surveys almost complete, and then they changed the 153 households to specific households so Ayers and Martin have been racing to get 83 more surveys completed.
ORDINANCE TO AMEND 3-53
motion to suspend rules of amending original water ordinance to read, Retail water service shall not be provided to any customer outside the boundary limits of the village. To read the same as sewer. White, Ames, all in favor, motion to pass White, Dodson, all in favor
motion to pay bills ,A reimbursement amount of 22.17 does not need to be paid that is another donation to Easter Egg Hunt White, Ames, all in favor,
RESOLUTION TO HONOR COLE GENDERS
Motion to honor Cole Genders forhis Athletic achievements White, Wharton, all in favor
Motion to approve minutes Kirchgessner, Dodson, all in favor
BWC- application is filed for the spin doctor tool. Money is dwindling so they are not giving out many more grants.
Dollar General- not annexing in, they still want water and sewer. Sewer ordinance states that we will not take it out of the village.
I have sent the water line insurance stuff to Corbin as requested last month
Everything was a go then we received a letter that is holding us up so we addressed the letter today and now we are waiting for the go ahead.We should have approval in mid-March. Alan wants to know if and when they approve loan if he can go ahead and go out for bids motion by Kirchgessner second by Dodson, ,all in favor
Discussion: Easter egg Hunt is coming along had a few donations of baskets
Plant exchange is May 9th this year
Still to meet with football assoc.
Final appropriation by next month
Dons has payout of vacation days since he retired. Still has around 14 days of vacation to close out.Since he will be coming back as a part time, council need to decide if they are going to offer him vacation and holiday days..Council voted to make it a days worked position only and not offer any vacation or holidays. Motion to approve Wharton, Ames, all in favor In August they are going to review the part-time position
trash bids are done
Salt distribution is being delivered to the most in need first. But we still have a supply so we are ok at this time
DEVELOPMENT COMMUNITY IMPROVEMENTS
Hometown hero banners we have a few in and will be getting them ready soon
WATER RATE INCREASE
1st reading of water rate increase to cover the cost of the water tower, an addition $10 per tap, Motion to accept 1st reading , Dodson, Kirchgessner, all in favor
Bids were open last week and 4 bids came in form, Waste Management, Republic, Red Grubby disposal, Rumpke.Committee reviewed and Ames made a motion/recommendation to hire Red: Grubby Disposal as the village trash hauler seconded by Wharton, all in favor. contract to begin April 1,
WATER SPEC AMEND
3rd reading of water spec amendment motion to approve Henderly, Ames all in favor
Rita has supplied us with update on estimated numbers ranging from 1%-1/4% , Vote to move forward with an emergency income tax of 1% Dodson, Kirchgessner, all in favor.Corbin is to draw up the ordinance, and make sure it has sunshine clause that this permanent tax can be reviewed by the council every 5 years or so to see if we need to reduce or enlarge based off the revenue. Kirchgessner presented the pamphlet that was created to inform the villages for approval, everyone is to look it over one last time and let Ayers know by Friday of any corrections. She will then make it available to the public.Proposed passage of ordinance in June, and implementation in September
Surveys are being done, as of right now we needed 153 we have received 94 so far.
If we get enough surveys to qualify what streets should we apply for, council would like to West High and Fredrick St as first choice andLutz/Johns from Midwest to Schoolas second choice.
Mayor Moore visited the 6th graders
Kirchgessner got some hazelnut bushes to put around trail, they also would like to keep adding flowers and landscaping
The village ordinances state that sewer cannot be taken outside of the village limits, we did not find where water cant, do we want to write up an ordinance to amend and add that in. Dodson , Ames all in favor to write up ordinance.
Motion to pay the bills Ames, Dodson, all in favor
Renewal next year Wichert is going out for bids internally to check insurance rates
Motion to adjourn Dodson, Wharton, all in favor
VILLAGE OF AMANDA COUNCIL MEETING
MAYOR MARK A MOORE
COUNCIL MEMBERS- DODSON, AMES, WHITE, KIRCHGESSNER, HENDERLY, WHARTON
FISCAL OFFICER CARRIE AYERS
PLEDGE/ APPROVAL OF MINUTES
motion to approve minutes White, Dodson, all in favor
PEOPLE BEFORE COUNCIL
Kristy Motich- on proposed Dollar General outside of village limits.She was approached by Dollar General Reps asking if she would be willing to annex. She refuses to annex and is also against the township to reclassify the zoning to allow it.She was notified that we didn’t ask them to approach her but told them that if they wanted water and sewer they would have to annex in. As of right now the company is just doing research to find out if they can get everything before they purchase. She was told that the property is outside of the village so we have no say on the zoning. She will be going to the township meeting to voice her concerns.
Don Simpson- he is retiring as of Feb 28, and would like to be rehired into same position but instead of a 40 hr week do a 20 hour + week. Martin is asking Beck our Water and Sewer employee if he would like to take up the slack a couple days a week. Martin is also to draw up a structured schedule for Simpson and or Beck if he agrees so they know what is their responsibilities and days/hours of work
Trash contract is up in April we need to go out for bids will have it posted and service committee will meet on February 25th at 4:30 to open bids and they will review them and make recommendation to council at meeting on March 2 and they will be awarding the contract on that date.
Dollar General is looking at property outside of the village and was told that to get utilities they would have to annex, the property they are looking at does not abut with village property which means they wouldn’t be able to annex. So they are looking into seeing if the village would agree to a variance before they can move forward with any plans. Martin told them to file a formal request with him before council could meet.
Family Dollar which is looking at a different property on East Main St has had approval from their corporate office to move forward with their plans. This property in question is already within the limits.
Rita- they have given us an estimate of how much a 1% would generate. They estimate approx. 199,000. And they would take out a few of apporox. 8,600- 9,000 a year. Ayers has gotten together a packet of information with the numbers and why we need the income tax. The budget committee needs to meet to look over the information to make sure we have all the information the tax payers will need (meet on the 9th at noon). Then Ayers is to draw up a more formal easy to read information packet. Henderly and Dodson said they will help with that.
CDBG- income survey Ayers is to get together mailings and post it.after they have been returned do a door to door survey for everyone who hasn’t replied. Ayers is to do it using regular pay amount with an estimated 40 hr limit outside of regular pay hours. Motion White, Dodson, all in favor
Water Line- Martin was informed about different communities that now offer water line break insurance to residents. Most places offer a cheap onetime year rate that will cover up to $750 over regular rate for one break a year. Martin is to look in to legality of it all.Council was concerned about if its ok making it a mandatory thing.
OPWC- we was turned down and it was resubmitted for 2nd round we are ranked 3rd in our district, so its looking up, will find out on May if we get it.
EPA has approved the plans we are waiting on the EPA also to get us the letter that was supposed to given to us back in Oct. before they can finalize the approval.
Water rate increase due to water tower debt. We are estimating the debt service will be close to $9 so to be safe we need to make Increase of $10.00 on the basic rate (once this debt is paid for that amount will be reduced from rates)motion to draw up ordinance Kirchgessner, Ames, all in favor
Council wants a reminder to do their classes that is mandatory for project.
Easter Egg Hunt will be April 4 at noon; we are in need of baskets, prizes and candy donations.
Baseball Assoc. will be having a tournament later in the summer and will be in need of a bigger dumpster down at park. Plus they will be charging for parking this year to help raise money for the area food pantry, closing and opening games days they will be doing a drive as well. They also would like to make improvements to park again in lieu of use of park fees (ideas include more split rail fencing). They will be billed for park fees and food service license and the use of park fee can be reduced if they submit receipts that improve park. They also will do the cleaning of park and restrooms during the tournament and asks that extra supplies be done there.
Also there is a concern of some fencing at park that is falling apart. Simpson is to check with Hunter to see if he still has fencing that we can use to replace it.
Football- concerns of not cleaning up park, and they have made duplicate keys of concession, a meeting will be set to address the issues.
1 complaint but Rose didn’t site the resident.
Need to forward the wood property on to property maint.
DEVELOPMENT COMMUNITY IMPROVEMENTS n/a
1 application this month
don’t for get to reimbursement check for the ice rink since we didn’t do it.
WATER SPEC AMEND
2nd reading of water specs amendments , White , Kirchgessner, all in favor
motion to pay bills, White, Henderly, all in favor
OHIO BASIC CODE ORDINANCE
motion to adopt 2015 Ohio Basic Code. White, Dodson, all in favor
OPWC- GRANT APPLICATION MAIN ST WAS DENIED FOR THIS YEAR
ODNR- PLAYGROUND GRANT APPLICATION WAS DENIED AND RESUBMITTED FOR MAY STILL NEED TO LOOK INTO GETTING DONATION AND OTHER MONEY IN CASE WE DON’T GET IT.
WE CANNOT TAKE RESERVE MONEY FROM HIGH ST PROJECT TO REPLACE TREES.
TRAILER BEING USED AS STORAGE IS A PROPERTY MAINT ISSUE
FIRE HYDRANT HIT AND COST TO REPAIR IS 3741.50 TO BE BILLED TO HIS INSURANCE COMPANY
WE NOW IN ADDITION TO PROPOSED FAMILY DOLLAR NOW HAVE HEARD FROM DOLLAR GENERAL. WE THINK BUT NOT FOR SURE THAT FAMILY DOLLAR MIGHT BACK OUT. AS FOR DOLLAR GENERAL THEY HAVE MEETING WITH MARTIN. VILLAGE COUNCIL WOULD LIKE TO SEE THEM ANNEX IN IF THEY GET WATER/ SEWER SO WE CAN GET MONEY FORM THE TAX BASE.
STILL WAITING ON INFORMATION FROM RITA ABOUT INCOME TAX
COUNCIL NEED TO MAKE FINAL DECISION AFTER ZONING COMMITTEE MET TO CHANGE PROPOSED SITE FROM R2 TO SPECIAL USE.
WE RECEIVED A COMMENT LETTER FROM EPA REQUESTING A FLOW AND PRESSURE TEST ON LINE AND IT PASSED WITH FLYING COLORSWHERE WE TESTED IT WAS 42 LBS. OF PRESSURE AND FLOW WAS 1716 GALLONS PER MIN
PRES. PRO TEMP ELECTION
KIRCHGESSNER NOMINATED WHITE, NO OTHER NOMINATIONS. VOTE ALL IN FAVOR
SET DATES, PLACES, AND COMMITTEES
STAY THE SAME
PARK MEETING NEXT WEEK,
SINCE THE ICE RINK WAS NOT PUT UP WE ARE TO REFUND THE MONEY BACK TO DONATOR
DEVELOPMENT COMMUNITY IMPROVEMENTS
APPEALS MEETING CHANGE R2,SU MOTION TO APPROVE WHITE, KIRCHGESSNER, ALL IN FAVOR
WE NEED TO SET EGG HUNT DAY AND TIME NEXT MONTH
WE NEED TO GET THE PROJECTS OR UPGRADES THAT COUNCIL RECOMMENDS
CDBG SURVEYS SHOULD HAVE LIST NEXT MONTH WILL HAVE TO SET UP PRICE TO PAY SOMEONE TO DO THE DOOR TO DOOR, STILL WANT TO IMPLEMENT THE MAILING OF THE SURVEY
MOTION TO PAY THE BILLS WHITE, AMES, ALL IN FAVOR
WATER SPEC AMEND
1ST READING OF AMEND OF WATER SPECIFICATIONSWHITE, AMES, ALL IN FAVOR
MAYOR MOORE WOULD LIKE TO THANK ALL THE COUNCIL FOR THEIR SERVICE LAST YEAR AND HE LOOKS FORWARD TO A PROSPEROUS NEW YEAR. MOTION TO ADJOURN