VILLAGE OF AMANDA

COUNCIL

5-6-13

Mayor Mark A. Moore

Fiscal Officer

 Carrie Ayers

Council:

Dodson, White, Paul, Renner, Ames

Absent Kirchgessner

PLEDGE OF ALLEGIANCE

APPROVAL OF MINUTES

Motion to approve Paul, White, all in favor

PEOPLE BEFORE COUNCIL

N/A

RALPH MARTIN

Salt Contract has been signed and sent in, we need resolution drawn up.  Motion  by  Paul, Dodson, all in favor agrees to salt contract resolution.

Epa inspection – requirement was the waxing and painting of stand pipe, 2 bids – Kessler Tank 16,200 + 9,900 for waxing and paint second bid  Johnson – 8,500 + 5800 we have used him the last few times,  motion to accept Johnson’s bid  Paul, Ames, all in favor

CDBG – didn’t have enough of a response to even use what we did get, we can’t have this we lose out on so much funding, and Paul makes motion to hire next year instead of having council do it.  Ames second it, all in favor

 Our ordinance states that a 24 hour notice for any delinquent rents is all that is required. We have been giving them a week but since homeowners have been abusing our generosity Martin is suggesting making it a 48 notice. This will have to be put in ordinance form White, Dodson, all in favor

A resident came in asking for a zoning permit, he didn’t want to pay that amount so Martin gave him the options for an appeal, however the appeal is more than the permit.  In the past our appeal was $50.00 it is now $350 with new zoning. A motion to make an ordinance for revising appeals and variances to $50 by White, Paul all in favor.

The addition on plant Martin went out and asked for bids for enclosing part of water plant to keep from freezing in winter. One person gave him a bid. Council wants to have comparison bids. So council and the mayor is requesting formal bidding be announced. Ayers to publicize it. Have deadline June 3 noon

COMMITTEES

PARKS BEAUTIFICATION

Plant exchange – May 11 9-10 am bring plants to exchange with others

Playground, getting bids on material and a possible donation for home builders, looking into CFLP and Heritage for grants, getting bid on fixing playground, the dangerous items have been removed.

Little league has been wanting to put a fence but their plan interferes in handicap accessibility, along with accessibility for workers, plus puts posts where underground utilities. So Martin suggests putting in speed bump across entrance to help slow down drivers. Approximately $500.  Moore made a recommendation to purchase, Paul made motion , Dodson second it, all in favor

BUDGET

Hometown Hero fund the auditor has approved us opening the fund now we just have to pass the approval of fund, Motion to open fund Paul, Whte, all in favor

White to get together with Ayers to set up date for budget meeting

SERVICE COMMITTEE

Property Maint. There are a lot of properties that need cleaned up please get those properties to Rose for inspections.

Mayor wanted procedure clarified for property in town that needs mowed but is going into foreclosure, we have to check with auditor and send letter to them then we can mow and apply to land taxes.

Mayor suggested contacting Amanda Township since they will be tar and chip by us need to see if they can finish that section off.

HOMETOWN HERO PROGRAM

The printers have the artwork and it was okayed 2 weeks ago we should be getting them soon, we have received the hardware to hang them. We need volunteers from council to come and help set up. Still looking for donations to cover cost of community picnic. Council set aside 300 incase we don’t get enough donation.  The table and chairs we were going to get we can’t get from school, Paul is to check on fire house table and chairs and possible back up for rain day.  

DEVELOPMENT AND COMMUNITY IMPROVEMENTS

Dodson contact MirrorScapes to help draw up plan for proposed sign; she got stood up by ODOT again and passed to new contact. Possible get cost and design and check into financing, maybe to do in stages

Bike trail, someone suggested to cut back limbs at school street, Martin say they are already.

Furniture store would like a security light, Martin has already called he will check on it again.

ZONING

N/A

OLD BUSINESS

NEW BUSINESS

PAY BILLS

Motion to pay bills White, Paul, all in favor

village engineering contract

Village engineering contract is up and it is able to extend, Paul moved to keep ME as engineer, White second it all in favor

DANGERIOUS WILD ANIMAL RESPONSE TEAM

FCEMA looking for volunteers to sit on committee

ADJOURN

Motion to adjourn White, Paul, all in favor

Next meeting June 3

COUNCIL4-1-13

6:30 PM

 

Mayor Mark A. Moore

 

Note taker:

Carrie Ayers Fiscal Officer

Council - Paul, White, Dodson, Ames, Renner

Kirchgessner still on military leave

 

PLEDGE OF ALLEGIANCE

APPROVAL OF MINUTES

Motion to approve White, Dodson, all in favor

PEOPLE BEFORE COUNCIL

Miller, Little observing

RALPH MARTIN

Epa inspection have a few problems a few write ups they say we are in violation due to EPA not approving  but we have confirmation in writing them approving it.

CDBG surveys have to be turned in no later than Friday

Getting Bike trail bids if we get grant from Fairfield County Foundation to cover the cost of a little over 2/10s of  a mile more of paving

COMMITTEES

PARKS BEAUTIFICATION

Easter Egg Hunt went well approx 100 kids

Sign – ODOT was to meet Dodson and they never showed, had to reschedule.  Park pay to play fees the council has addressed expenses and have found that the fees should stay as is. Although if the ball association do work on park (not ball diamonds) but anything that improves the park they can submit receipts to village for reduction of fee.  Baseball will cover the cost of Health department fee.

At end of each sports season an inspection of park and facility needs done to make sure everything is in order. Motion to set protocol to inspect Dodson, White, all in favor

Moore wanted to know if the park Protocol was been set yet. Dodson said they still need to get information from  Henderly so they can continue.

Baseball wants to put up fence – council is giving Martin authority to approve after inspections have been made to make sure they are not encroaching on utility lines or in the way of anything else.

Old telephone poles down at park needs replaced, baseball wants to replace them and we need to know where we can dispose of them. Ayers is to find out

Trail needs sprayed

3^rd annual Plant exchange May 11 bring a start of as many flowers you want and exchange with a start of someone else’s

Clean up week May 31- June 8

 Steps on playground equipment, Ayes and Dodson looking into grants to help cover cost.  Moore asked Simpson to go down to inspect to make sure it’s safe until it can be replaced. If not get it roped off

Kid’s project for keeping trail cleaned- Paul suggested getting youth groups involved to keep clean

BUDGET- APPROPRIATIONS ORDINANCE

Motion to pass updated appropriation White, Paul, all in favor

SERVICE COMMITTEE

Ames will be submitting a few properties that need maint.

HOMETOWN HERO PROGRAM

the information is sent to company doing artwork they are having issue with scan quality of images need it at a higher resolution. As soon as we get this fixed we will forward

DEVELOPMENT AND COMMUNITY IMPROVEMENTS.

discussed during park

ZONING

1 permit

OLD BUSINESS

POLICE PROTECTION

they had an open hearing in March, 13 people was in attendance (including all council and mayor along with 4 children included in count) so we had another horrible turn out for the second year in a row. We have pricing form Fairfield county sheriff and Lithopolis either way it would have to be funded by a tax base.  Dodson said she was conflicted with the 2 adults that was there wanted protection but wasn’t willing to pay for it. Renner said a block watch is what a lot of people suggested with that it would have to go through Fairfield County.  White suggests having police protection put on the ballot and have town folk decide. Ames is against putting it on ballot; we have seen by the turnout and comments that the town is not interested.  Paul said he does not recommend putting it on ballot.  Mayor Moore makes a recommendation to put it on ballot and let voters deiced. White made a motion to support, voted  4 against 1-for  putting it on ballot. However council would like to get more information on Community watch program updated.

The kids that came out Mayor Moore praised them for showing up to event with them thinking they were the reason they came to help make suggestion. They recommend possibly doing something to get kids involved maybe an art wall where kids can get it for a time and do some artwork.

PROPERTY MAIN CODE ORDINANCE

White made motion to approve 2^nd reading, motion to suspend rules to pass updated property maint by Paul, Dodson all in favor.  Motion to pass Ames, Renner all in favor

NEW BUSINESS

OPWC- Moore wrote a letter to them regarding unfair practices.

Any news on possible new business in town – nothing as of right now

June 15 Davis 5k –

PAY BILLS

Motion to pay White, Paul ,all in favor

ADJOURN

Motion to adjourn Paul, Dodson, all in favor

Next meeting May 6, 2013