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COUNCIL MEETING 9-12-11
MAYOR MARK A. MOORE
CARRIE AYERS
COUNCIL- AMES, PAUL, RENNER, WHITE, SYKES
DODSON ABSENT
PLEDGE OF ALLEGIANCE
APPROVAL OF MINUTES
Motion to approve White, Paul, all in favor
PEOPLE BEFORE COUNCIL
Tom Taylor, kids was burning out on his lot making marks all over the new pavement, he says they came back, he is worried about retaliation in light of the recent rash of vandalism in town. He says these kids have no fear of the getting in trouble since there is no sheriff presence. When something happens by the time they get here the only thing they can do is file a report. Nothing ever gets done or no one is ever caught. We have speeders, vandalism, etc He is asking what council could do. Mayor and council to research cost of a part time sheriff possibly a person in training that could do it as part of their training, or possible contact an officer to do part time here. And they are to look in to cost of this and how to get the money to cover it.
Nancy Wright –daughter of the American Revolution here about the Proclamation of Construction Week
RALPH MARTIN
Restrooms are done. Ladies restroom is always filthy when they go in to close it up every night.
CDBG plans are here, getting ready to go out for bids
Opwc- wants a wish list of things the village might need in the near future, Martin is asking that council get them a list by the weekend
First reading-Zoning Amendment Ordinance- Contractor Registration, - vote Renner, Ames, all in favor
First reading utility permit- vote Renner, Ames, all in favor
Fee schedule amendment to add contractor registration fee, utility permit fees and add garage fee vote Renner, Ames, all in favor
OPWC submitting to do entireHigh St up to McKinley> Mckinley up to Main, that includes sidewalks where is needed,
Cost $425,900 we could submit for 11% match but we could get more points by a 16%match that would cost us &68,144 , M.E. has submitted a Resolution for them to submit the project Motion to accept resolutionPaul, Renner, all in favor. I’m getting support letters and traffic flow numbers to submit with application from businesses
COMMITTEES
PARKS BEAUTIFICATION
Need to have meeting they are thinking of minimizing the events schedule
Trail Mark working on getting extension of trail
Don was informed to look in to getting soffit done at park
BUDGET
Everything went ok at budget commission
SERVICE COMMITTEE
n/a
DEVELOPMENT AND COMMUNITY IMPROVEMENTS
Ames has a complaint on a property
ZONING
One garage
OLD BUSINESS
Light at Main & Mckinley need to get It put up
Look into the entrance sign need to contact Denise
ATTORNEY AGREEMENT
still looking in to other options
NIMS
Thanks to all council who completed their nims tests, and there is 4 more that is a requirement now.701,702,703,704
NEW BUSINESS
PAY BILLS
Motion to pay bills Paul, White, all in favor
CONSTITUTION WEEK PROCLAMATION
Motion to pass proclamation to recognize September 17 -23 Constitution week, Paul, Sykes, all in favor
ADJOURN
Motion to adjourn White, Paul, all in favor
Next meetingOct 3
Council Meeting
10-3-11
Meeting called by Mayor Mark A. Moore
Notes- Carrie Ayers
Council –White, Dodson, Renner, Ames, Sykes
Absent –Paul
PLEDGE OF ALLEGIANCE
APPROVAL OF MINUTES
Motion to approve White, Renner, all in favor
PEOPLE BEFORE COUNCIL
N/A
RALPH MARTIN
Martin via Ayers -Spires was awarded the bid for the Johns St. project, we will know next week when they will start
COMMITTEES
PARKS BEAUTIFICATION
Trick or Treat October 27, 6-7:30 - Halloween costume contest-house decorating contest at 5:30 at gazebo on Main
Looking into sign, grants, etc
Flags are down
BUDGET
N/A
SERVICE COMMITTEE
Wants to add a chain of command during an emergency to our emergency plan- Vote- Dodson Ames, All in favor
DEVELOPMENT AND COMMUNITY IMPROVEMENTS
2 Right ups
Jen wants to add a few of the beatification projects to the community improvements since they coincide; she is looking in to economic development plans
ZONING
2 Garages
Had complaints about the size of one garage it is with specs
OLD BUSINESS
ATTORNEY AGREEMENT
Still looking into it
Ordinance for Utility Permits
2nd reading 08-2011 Renner, White, all in favor
Ordinance for Contractor Registration
2nd reading 09-2011 Renner, White, all in favor
Ordinance to Amend Fee Schedule
2nd reading 10-2011 Renner, White, all in favor
Sheriff Inquest
Approximate cost of a deputy to come is $30hr plus $5 per hour for car- a 1 mil brings in $10,000.00.To have. a deputy for 20 hours a week we would need approx a3 mil for a half time or a 6mil for a fulltime.
Need to look into auxiliary special training, or Amanda community watch program
After we get all information we will need to have a public hearing. To ask residents if this is something they want and get information out to them. Council to get together to come up with timeline of information and meeting.
NEW BUSINESS
Dodson notified council she would be running as a write in candidate
Trash company complaints are still coming in not picking up dumpsters on both days they are supposed to, taking partial trash, missing residents.Martin is supposed to take photos of incidents keep log of complaints, Ayers is to type up letter notifying them they are in violation of contract and it needs corrected or it will be subject of termination.
PAY BILLS
Motion to pay bills Renner, Dodson, all in favor
ADJOURN
Motion to adjourn White, Sykes, all in favor
Next meeting Nov 7
Council Minutes
11-07-11
Meeting called by: Mayor Mark A. Moore
Fiscal Officer-Carrie Ayers
Council attendees:Paul, White, Dodson, Ames
Absent, Sykes, Renner
PLEDGE OF ALLEGIANCE
APPROVAL OF MINUTES
Motion to approve Paul, Dodson, all in favor
PEOPLE BEFORE COUNCIL
n/a
RALPH MARTIN
Paving is done on Johns Street
COMMITTEES
PARKS BEAUTIFICATION
Halloween contests went well, the skating rink, Tommy Waynes, Amanda Furniture all donated toward the event. Nellie White made cookies.
Closing restrooms for the winter and will be winterizing the building.
Will be scheduling a meeting
BUDGET
Will be getting appropriations ready for next month
SERVICE COMMITTEE
Had 2 reported
DEVELOPMENT AND COMMUNITY IMPROVEMENTS
No update
ZONING
Had one permit this month.
OLD BUSINESS
ATTORNEY AGREEMENT
Still looking into it.
Ordinance for Utility Permits
3rd reading in name only, 08-2011 motion to pass utility permits, Paul, Dodson, all in favor
Ordinance for Contractor Registration
3rd reading in name only, Contractor registration 09-2011, motion by White, Dodson, all in favor
Ordinance to Amend Fee Schedule
3rd reading in name only, Amend Fee Schedule, 10-2011 motion to approve Paul, Dodson, all in favor
Sheriff Inquest recommendation that in Feb we have a public hearing on this at 5:30 to find out if villagers would want this and give them options of part time, full time or community watch(if we do this possibly pay for training through Hedges fund)
Someone came forward to offer his services unless he was bonded and aporta trained we could not consider it.
In order to save money the village has changed testing labs for our water and sewer testing, this should save us approximately $1,500 a year.
Also in light of trying to save money we have looked into finding a new person or persons with the right water and sewer license to do our sampling. We are being charged $1,900 a month or more by our current operator. We have found James Detty to do our water for 500.00 a month and Keith Shull for 500 a month for sewage. This would cut our expense in half.Both water and sewer qualified persons we hire will been notified that this is a temporary position until Ben and Rick can get the next level license and then take over that job. The next time they could take the test will be May.Motion to discharge Water Specialist by Renner, Paul, all in favor
We also would like to cut the electric bill at the water plant by reducing the some of the 200 watt lights and put in led 25 at pump house.
Moore would like to see about getting a cost on doing a ceiling in the barn to reduce heat cost.
COMMITTEES
PARKS BEAUTIFICATION
Meeting 12-12 at noon
Santa to be at municipal building the 17th from 12-2, letter box to Santa out front
When lights come down the candles need redone, the stars to be welded at Midwest and united way community care day next year to be redone.
BUDGET
Meeting with committee either the 21 or 22
SERVICE COMMITTEE
The open violation on Church St has not picked up certified letter Rose is requesting that Ayers make a copy and have Martin post it on their door and take a photo of it on the door.
DEVELOPMENT AND COMMUNITY IMPROVEMENTS
Wants to get together with park to go ever beautification possibilities, Dodson might join the Chamber to help get us information; Council would be willing to pay the membership fees
ZONING
Had one garage permit issued this month
OLD BUSINESS
ATTORNEY AGREEMENT
Sheriff Inquest
Need to get from Ed the tax information in writing so we have it, When need to find out whatservice do we get for this money verses what we are getting now and do we get the new in addition to what we get already. Get the information together and print up a paper for meeting
NEW BUSINESS Mayor Moore would like council to come to next meeting with wish list for next year.
Fire contract $4,422.00 motion to accept Ames, Dodson, all in favor
PAY BILLS
White made a motion to pay bills. Paul seconded it, all in favor
VACANT SEAT
White’s seat will be vacant on 12-31-11, he is currently in the seat and would like to continue in that position and submitted a letter council has decided to accept letter and reappoint White.
PHOTO ID'S
I need pictures of everyone we are making photo ids for employees.
ADJOURN
Motion to adjourn White, Sykes, all in favor
NEXT MEETING ON DIFFERENT DAY WEDNSDAY. 4TH AT 5:30
Council Minutes 1-4-12
Mayor Mark Moore, Carrie Ayers, Wayne Paul, Sarah Henderly, Jennifer Dodson, Jim White, Gary Renner, Mark Ames
PLEDGE OF ALLEGIANCE
APPROVAL OF MINUTES
motion to approve White, Renner, all in favor
Mayor Moore, Jim White, and Jennifer Dodson was sworn in
PEOPLE BEFORE COUNCIL
Alan Frank, has a complaint with the trash company they were not picking up twice a week, he wants to go to a different trash service. Martin contacted the trash service and the company handled the problem with their driver. WE have a few complaints about the same thing on dumpsters not getting picked up twice. So far since martin has talked to them there have been no more complaints. The trash service contract began in April of 2007 and was a 3 year contract with the option of 2 more years. Their contract is up on April 1 of this year. Martin is going to go out for bids. Mr. Frank will be reimbursed for the month of for the 2nd pickup. We have exclusive contract with Big O until April so Frank will is happy about waiting on the change in provider.
John and Rhonda Parker Ohio Plan Insurance wants to give the village rates. Will be setting up appointment to go over their company’s rate.
RALPH MARTIN
evaluations are finished and Martin recommends not pay increase but would suggest giving employees 2 more holidays Martin Luther and Presidents Days. Motion to approve Paul, Dodson, all in favor
Martin has someone coming to check components for lights at Mckinley.
COMMITTEES
PARKS BEAUTIFICATION
Met with baseball league –goal is to have a contract for them and others in community who use park, they will follow guidelines, Keep Hunter informed, Contract goals for this Spring.
Xmas lights that need redone will be dismantled and refurbished
BUDGET -TEMP-APPROPRIATIONS
temp appropriations Motion to suspend rules, Dodson, Ames all, motion to accept White, Paul, all in favor
SERVICE COMMITTEE
In springtime , need to check properties as a council to help enforce violation
DEVELOPMENT AND COMMUNITY IMPROVEMENTS
Bike path –add access on side street, Light out at Sandhill, and sign at entrance council is setting New Year’s Resolution to get it done.
ZONING
Porch permit
PRES-PRO TEMP ELECTION
Paul nominated by Renner Vote all in favor
COMMITTE APPOINTMENTS
all members will stay the same but with a little more work
SET DATES, TIMES, POSTING PLACES
Same as last year
OLD BUSINESS
ATTORNEY AGREEMENT
Paul has not heard yet, wants to review Corbin’s agreement to make sure we are not locked in.
Sherif Inquest
Need to get Proper Quote of hours from Phalen, Mayor Moore and Paul will have fact sheet.
The public meeting we need to check to see if we can have it at firehouse, for the informational meeting. If we can change posting to let people know about the change
NEW BUSINESS
PAY BILLS
motion Paul, Renner, all in favor
PUBLIC TRANSIT
Last year we agreed to pay 1,000 to have public transit in our area, it’s time to renew , well worth it, motion to approve Paul, Dodson, all in favor